FUDCon India Sep 20 2011 face to face meeting minutes
Present: Rahul, Satya, Shakthi, Saleem, Kashyap, Kushal, PJP, Ramky, Amit
Color: Ask Suchakra to try out tshirt design on ‘grey’ background.
We need to do the vertical banner design
Rahul to talk to Suchakra and confirm progress.
Todo: A test run on the poster and t-shirt is needed [kushal/shrink to co-ordinate]
Kushal to send mail directly to vendors, Shreyank in CC
Kushal: T-shirt updates:
Kushal will talk to Jeetendra about vendors
Kushal will talk to other vendors
Will cost ₹14 per piece
Will take 4 days to get
Kushal to select design
Amit to confirm number to be produced.
₹25 per piece (branded ribbon + clip) – Kushal
₹1-2 for the plastic casing
Rahul talked to a different vendor, ₹18 including plastic case
PJP talked to one more vendor, ₹12 including plastic case
Compare price vs quality and pick one
Kushal to get quotes
Rahul, Satya contacting people about visa, tickets, etc.
Todo: Milan picture needs to be updated[shreyank/tatica].
Rahul to talk to tatica. Done as of today. Website updated by Saleem.
Shreyank / Saleem to reach out to Vaidik Kapoor for other design activities
Location page needs to be updated.[saleem]
testing drupal cod. [Shreyank, Saleem, Vaidik]
Already started https://fedoraproject.org/wiki/FUDCon:India_2011_website_devel
Is a set of drupal modules to set up registration, voting, etc.
Next meeting will be held in #fedora-meeting; details sent to fedora-websites list
link to flickr stream for photos from COEP, Magarpatta, etc.
users need to register during FUDcon
Printer, power, laptop, papers and volunteers required for registration desk
Fedora Activity Days
Shakthi and Rahul organizing them.
Two FADs now scheduled so far
1st on 24th Sep at RH office
2nd run on 8th of October at COEP
Check power sockets
Should get a big 15A power points; connection should be from COEP mains
Get 3-4 of the 15A ones
Get 10-15 smaller ones
Test Internet Bandwidth
Mic, Projectors for classrooms
Issue a ‘call for routers’ – more routers the better to ensure connectivity
Test-run of the COD — registration, QR code, etc.
Identify student volunteers and get their numbers.
Handy cams for recording
Place to store speakers food boxes, 100 of them
Consult with law enforcement authorities if necessary
Waiting to hear from potential sponsors
Rahul to get more info by this week
Rahul will talk to GNOME foundation to discuss GNOME Gsoc’ers sponsorship to attend FUDCon.
Waiting for a reply
Flight tickets booking
2 local(India) contributors have booked tickets so far. Whoever hasn’t, please do.
Rahul to follow up.
Tickets for international travelers need to be updated as additional reminder
Rahul talked to Harish and Harish has confirmed that he is booking the tickets for international travellers. We need passport info etc.
Last week, PJP had meeting w/ cucoon and got quotes for food.
Decided on Cocoon for catering.
PJP is following up.
100 folks — sponsored food
Water — Confirm with caterers about the water cans/bottles during the event.
talk to Murty about water, cold drinks, chips
Cocoon to provide tea/coffee stall
Breakfast at cocoon. Satya has confirmed that they can serve breakfast as early as necessary. Even at 4 am.
Moved to Saturday
150 folks is the upper limit
Ramki to follow up – updates next week.
Power strips — 10 units, need to buy.
1 TB Hard-disks — 2 units, need to buy..
Rahul to send speaker guidelines to speakers
Add this to booklet as well
Talk to K.K travels about taxi from Mumbai to Pune return trip. (Shreyank)
Shrink to talk to Shravan about cabs, lunch and posters
Dates are here